I am an undergraduate student in Indonesia. I would like to ask for a make up class to my lecturer because the day that the class is supposed to be is a day between two holidays (it's called as "Harpitnas" in Indonesia, one working day sandwiched between two holidays). Is the below word already okay?

Good day, Mr. X. Most of my friends in SLA 205 class can't seem to make our next Monday class. Next Monday will be a so-called "Harpitnas" day. I am afraid if most of them will be absent because of the day. I am wondering if you'd be glad to make the class off for another time, Sir. Thank you and sorry for any inconvenience, Sir.

I appreciate every answer that is inside the topic. Thank you very much.

  • Hi, Alvian. While James has proposed an answer for you, I personally think yours is fine as is. At most, I would add a footnote about what Harptinas is just as you had done for us, especially if you feel like your lecturer will not understand the term. – Teacher KSHuang Mar 22 '17 at 11:38
  • One too many "Sirs" at the end, in my opinion, but that could be cultural. Anyway, I'm surprised this hasn't garnered any close votes for proofreading. – J.R. Mar 22 '17 at 19:02
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    @TeacherKSHuang Thank you. My lecturer surely knows it because he is Indonesian. Most Indonesian people will know it. – Alvian Casablancas Apr 1 '17 at 2:33
  • @J.R.That's right. It is our culture. Thank you anyway. – Alvian Casablancas Apr 1 '17 at 2:33

It's more formal if you write a letter to him as a group, since you're not the only one going.

Dear Sir,

Permission To Be Absent Next Monday

Good day sir. Next Monday is Herpitnas Day, a local holiday. Many of us in SLA 205 will want to actively participate in the holiday.

Since we are having your class on that day, we would be immensely grateful if you can skip the class for our sake. Or, if you can do a make-up class for us later.

We are deeply sorry for any inconvenience whatsoever, sir. Thank you as you consider our plea.

Yours faithfully,

For: SLA 205 Class


  • You're welcome my friend. Glad you found it helpful. @Alvian – James Polamz King Apr 1 '17 at 9:56
  • @AlvianCasablancas, you've probably already sent the email, but for the future, I would have just written, "Next Monday is a harpitnas." Harpitnas is not an actual holiday, right? It had sounded to me like it's just the term for a workday sandwiched between two holidays. – Teacher KSHuang Apr 5 '17 at 7:52

Your question is whether your note is polite. It is polite. It is written in a very sincere way and in your own words. I have been both a professor and a student and I think you've done a good job conveying your concern and suggesting a possible solution without being unreasonable, pushy or needy.

  • Thank you for the answer. It makes me confident with my own words. – Alvian Casablancas Apr 1 '17 at 2:31

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