My boss asked me the send him some documents, I immediately attached the documents and send him an email with the following body:

 Dear Thomas,

 I hope all is well with you. Thank you very much for your 
 message. Here it is.


My question:

Was it impolite to say him "here it is" ? Was it too informal?

How I could answered him politely? ( Politely and formally)

  • 2
    If he asked you, and you immediately sent the email, your initial greeting (I hope all is well with you) just sounds ridiculous. If he had any problems that he'd consider sharing with his employees, he'd have already told you. But you don't really need any "covering letter", since he's already expecting those documents anyway. Just As requested... is more than enough. Feb 21, 2020 at 16:51
  • 1
    The fact that you are calling him Thomas suggests that it does not need to be overly formal, just polite and to the point. "Thomas, here are the documents you requested. Best, Linkho." That is not too familiar or intrusive, and not too abrupt. Feb 21, 2020 at 17:26
  • @Weather Vane thanks, this means "here it is" is not formally or politely? I'm afraid it wasn't polite, I'm pretty new employee!
    – linkho
    Feb 21, 2020 at 17:45
  • Thomas asked you for plural documents. To reply with just "here it is" is ungrammatical and rather abrupt. Feb 21, 2020 at 17:47

1 Answer 1


A better way would be to say "Attached are the documents you requested." It's more about clarity than formality. In a business environment it is generally more polite to be accurate and clear. In the message you sent, Thomas would need the context of his previous request (or to open what you sent him) to understand what it is you sent.

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