"I'm writing about the election of board members, and need to refer to the list of people who may cast a vote. In this context, which would be the better choice – "electoral roll", "electoral register" or "voting list"?"
Jeff Morrow's answer is flat-out mistaken.
In American English, we say:
- voting members and non-voting members (or membership) for non-profits
- shareholders or if voting rights are limited to a category of shareholder, we would say: shareholders with voting rights.
"List of eligible voters" is a political term.
- And "the list" of voting members or shareholders with voting rights is not something you find in by-laws (except maybe like this: The association shall maintain an up-to-date list of members), it is something a database administrator would use as a term and not a term used in voting in non-profits.
None of the above, I'm afraid.
The people who vote in board elections in non-profit associations and for-profit companies are the members of the non-profits and the shareholders (often by proxy) of the company, respectively.
Some non-profits and companies may limit the right to vote to a particular type of member or shareholder that the organization (company or association) defines in its own internal regulations or articles of association or by-laws.
In any case, the usual terms here are:
- list of candidates for election to the board
- list of nominees for election to the board
(electoral rolls is a political term, not a corporate governance term).
As suggested before in another question, the proper term under which more information can be found is: corporate governance and there are tons and tons of sites and organizations that can provide the proper terminology.
Google: corporate governance + by-laws + board elections + voting
or various combinations thereof.
Question: [I] need to refer to the list of people who may cast a vote.
Answer: the people who cast votes are either voting members [of an association] or shareholders [of a company].
"Voting Members When nonprofits take the form of democratic,
member-driven organizations or associations, they often choose to use
voting members to elect their board. In this way, the members have the
ultimate say over who is setting the major corporate goals and
policies. Common examples of organizations that frequently use voting
members include social clubs, unions and trade associations, chambers
of commerce, professional associations, and churches.
Members have specific rights under state law and the corporation’s
governing documents, namely the articles of incorporation and
corporate bylaws. However, keep in mind that there are additional
corporate formalities that voting membership nonprofits must follow.
All meetings of voting members must be properly given notice of
meeting and documented in the same manner as board meeting."
Typically, some non-profits will allow a certain category of member to vote in elections. So, they might use the term like this: associate members are eligible to vote if [whatever].
That said, the overall category is: voting members and not "list of eligible voters". List of eligible voters is a political term.
- voting members [non-profits]
- shareholders with voting rights
- list of members eligible to vote. [but not list of eligible voters! for a non-profit!)
The word eligible is used describe the right to vote but it is not used in either public/private companies or non-profits as a "thing". And typically, in either case the word list is reserved for the database admins.
Non-profits and voting members:
non-profits and voting, not a whiff of eligible anywhere